Maker Manual

Everything you need to know to exhibit at Maker Faire Orange County. From setup and safety to logistics and perks — this is your go-to guide.

What’s in the Maker Manual?

Whether you’re a first-time exhibitor or a seasoned Maker Faire veteran, this manual contains all the important details for preparing your exhibit and having a great event experience.

  • Key deadlines and requirements
  • Load-in and setup procedures
  • Parking and credential info
  • Booth design tips and expectations
  • Safety and electrical guidelines
  • Marketing and promotional support
  • Day-of logistics and contact info

Arrival & Load-In

Here’s what you need to know before you arrive at the OC Fair & Event Center for Maker Faire setup:

Load-In Schedule

  • Friday, Sept 12: 12:00 PM – 8:00 PM (recommended for most exhibits)
  • Saturday, Sept 13: 8:00 AM – 10:00 AM (for final touch-ups or small setups only)

Arrival Instructions

  • Enter through Gate TBD. This is assigned to us usually a week before the event. Check back here before the event.
  • Let staff know you're a Maker and follow signage to the Maker check-in area.
  • You’ll receive your badges and final booth assignment on-site.

Pro Tips

  • Label all boxes and gear with your name and project.
  • Bring a cart or dolly for easier unloading.
  • Wear comfortable shoes – you’ll be doing a bit of walking!
⚠️ All exhibits should be fully set up by 9:45 AM Saturday. The event opens to the public at 10:00 AM sharp!

Booth Setup

Each Maker is provided with a basic setup. You are welcome to bring additional decorations or furnishings, as long as they fit within your assigned space.

Standard Booth Includes:

  • Standard "Show and Tell" and "selling makers" Spaces are 10x10.
  • 1 table and 2 chairs (unless otherwise arranged)
  • Access to power if requested in advance
  • Basic signage with your project name

If you need additional items like tables, chairs, or electricity, be sure to request them through your application on MakerAlley or email us directly.

💡 Remember: Your space is your canvas! Feel free to personalize it with banners, lights, props, and anything that helps you stand out (within safety guidelines).

Power & WiFi

Power and internet access are available, but must be requested in advance. Please check your Maker Portal to confirm your request was submitted.

Electrical Access

  • Standard 110V outlets provided. Every booth inside has access to 1 outlet. Outdoor exhibits will have power if your project you listed requires power.
  • 220V available upon request for special equipment
  • Bring your own extension cords and power strips (rated for outdoor use if applicable)

WiFi Access

  • Basic WiFi is available at the venue (through the venue). There is a form to fill out, and you pay the venue directly.
  • We recommend downloading any large files or content in advance
  • Hardwired Ethernet is available, but is probably more than you want to spend.
⚠️ Power may be shared across multiple booths — please do not overload circuits. Be sure your equipment is tested and safely wired. Each circuit is 20A, so there is plenty to go around. If you need help, let us know.

Safety Guidelines

We’re committed to providing a safe and welcoming event for everyone. Please review and follow these guidelines to help ensure a safe environment for all participants and attendees.

General Safety Rules

  • All exhibits must be stable, secure, and designed to prevent tipping or collapsing
  • All tools and machines must be supervised at all times when in use
  • No open flames or hazardous chemicals unless pre-approved by event staff
  • Power tools and electrical components must be properly grounded and safe for use
  • Don’t leave sharp or dangerous materials within reach of children

Fire & Electrical Safety

  • Fire extinguishers will be available on-site — notify staff if your booth includes flammable materials
  • Do not daisy-chain power strips or exceed rated amperage
  • Extension cords must be in good condition and rated for outdoor use if outside
  • Indoor booths are not permitted to use full tents or canopies. Tent frames may be used without the top cover.
  • No structure or item can block overhead fire sprinklers. Anything placed above head height must allow full sprinkler clearance.
🔌 Please reach out in advance if you plan to bring any potentially hazardous equipment or materials. We’re happy to help review your setup.

Clean-Up & Load-Out

  • At the end of each day, please secure your valuables and tidy up your booth space.
  • Use the trash and recycling bins provided to help keep the event clean.
  • Final load-out begins after the event closes on Sunday at 4 PM — please do not begin packing up early.
  • All booths must be fully cleared out by 8 PM unless prior arrangements are made.
  • If you need assistance, our Maker Faire Staff will be available on-site to support you.

Event Schedule

Saturday, September 13, 2025: 10:00 AM – 5:00 PM

Sunday, September 14, 2025: 10:00 AM – 4:00 PM

We recommend all Makers arrive at least one hour before doors open to ensure you're ready and settled. Event hours may be subject to minor adjustments based on crowd levels and safety protocols.

Parking & Vehicle Access

Makers may unload near their assigned area during scheduled load-in times. Once unloading is complete, all vehicles must be moved to the designated Maker Parking areas. Please do not leave your car unattended for more than 10 minutes.

Note: No vehicles are allowed to remain in the exhibit space during the event unless they are part of your exhibit and been authorized by event staff. Please follow staff directions for efficient drop-off and parking procedures.

Special Requirements & Accommodations

If you or your exhibit requires additional accommodations, please contact us in advance. We’re here to help with ADA accessibility, large equipment placement, or anything else you may need to successfully participate.

Email: staff@makerfaireoc.com

On-Site Help & Assistance

Need help during the event? Visit the Maker office or flag down any event staff (identified by our blue shirts). We’re happy to assist with booth issues, lost items, or general event information.

Selling Products & Merchandise

Selling Makers are welcome to sell items at their booth. You are responsible for handling your own transactions, pricing, and sales tax. Please ensure products are handmade, maker-related, or tied to your demonstration.

Tip: Signage with pricing and accepted payment methods helps attendees know how to buy from you.

Maker Etiquette

Maker Faire is a collaborative and inclusive event. Be kind to fellow Makers and attendees. Share your story, demonstrate your passion, and encourage others to learn and explore. We’re all here to build something great together!

Emergency Procedures

In the event of an emergency, please follow staff directions and use the nearest exit. First aid is available on-site and can be reached through event staff or venue security.

For urgent issues: Contact our show office or dial 911 if it’s a medical or safety emergency.

Food Approval & Vendor Rules

If you plan to sample or sell any food items at Maker Faire OC, prior approval is required from the venue's exclusive food vendor.

Makers interested in food-related exhibits must contact Maker Faire OC staff well in advance of the event to coordinate approvals and ensure all necessary permissions are in place. This is to ensure compliance with venue policies and health regulations.

⚠️ No food sampling or selling will be approved on-site at the event. All arrangements must be completed before the event weekend.

Please note that additional costs may apply for selling food. These charges are set by the venue and are separate from the Selling Maker Fee paid to Maker Faire OC.

Additional Rules & Regulations

Breaks

Your exhibit should be staffed at all times by you or a colleague. If you are alone and need a short break, please notify your Area Manager. We will do our best to help cover your booth. We are not responsible for missing items.

Electrical Issues

If you experience problems with your power, immediately report it to your Area Manager so an electrician can be dispatched.

Child Safety

Children under 15 should not be on the event floor during setup or teardown without supervision. During the event, please explain safety precautions to any child visiting your booth if there are hazards present.

Pets

While many of us are pet lovers, the event is not a good environment for our furry friends. Pets are not allowed. Loud noises, moving parts, fire, and large crowds create an unsafe environment for them.

Evacuation

Follow instructions from Security Personnel. Stop any demos or presentations immediately and exit the building calmly. Do not try to dismantle your exhibit. Once cleared, Makers will be allowed re-entry before the public.

As a guest of the OC Fair & Event Center, we must follow their facility rules.

Venue Rules

  • No drilling, painting, or attaching anything to walls, floors, or surfaces without permission.
  • Do not tape, nail, staple, or tack anything to surfaces without prior approval.
  • No tents inside buildings. Tent frames without covers are allowed. Sprinklers must not be obstructed.
  • Aisles and exits must remain clear at all times.
  • Disclose all hazardous materials. Do not pour grout, mortar, or compounds down drains.
  • You are responsible for removing all building materials and waste, including electronics.
  • Propane and Helium require prior review and approval.
  • Food Makers must comply with all Health Code regulations and obtain permission to serve samples and require prior approval from venue.
  • Maker Faire OC staff reserves the right to restrict exhibits for safety, noise, or operational reasons.
  • The State Fire Marshal may close or fine exhibits not in compliance with approved plans.